Do you have an interest in the finance sector, and have a minimum of 2 years’ administrative experience?
Are you looking for a supportive role with the flexibility to work from the office for a minimum of two days a week?
I have an opportunity for a well organised person who wants to create a career in procurement.
Supporting the Procurement team in contract administration, systems upkeep, query management and administrative exercises.
Procurement Administrator Responsibilities
Acting as first point of contact for enquiries via a central inbox, providing support to stakeholders and external suppliers who require help in relation to procurement issues
Liaising with winder Finance teams - accounts Payable, to ensure that payment issues are resolved, and administrative procurement processes are efficient
Approving purchase orders for new vendors, co-ordinating between stakeholders, suppliers, and accounts payable to set up new vendors in the firm's systems
Challenging non-conformance in the PO process, for example, where invoices are sent without a PO having been raised and working with the firm to resolve and improve
Supporting with order queries including chasing suppliers for information on delivery dates; invoices and requests for quotations
Maintaining the firm's supplier contract repository, and supporting the team with this upkeep, to ensure information is up to date and accurate
Taking responsibility for accurate reporting from the team's systems, and the management of various reporting tools and alerts
Submission of contracts for signature through the firm's DocuSign tool, in compliance with the procurement mandate
Inputting contract documents and supplier information into relevant recording systems and maintaining auditable records
Seek opportunities to maintain and enhance procurement processes and database records
Procurement Administrator Requirements
Excellent communication skills, written and verbally
Attention to detail and accuracy is key for this role
Analytical, numerically astute, with strong problem-solving abilities
IT literacy is a must - experience in Outlook, Word, PowerPoint, and Excel is essential
Experience in using Power BI, ServiceNow, iManage, Purchase to Pay systems and HighQ would be advantageous
Familiar working in a fast-paced environment is essential.
Previous experience in a Procurement, Finance, or a Secretarial environment
Previous experience in a legal firm would be advantageous
Flexible and agile working
Life assurance & income protection
Competitive employer matched pension contribution rate
Health and wellbeing subsidy, up to £180 per year
One day per year to volunteer
Buy/sell holidays (up to 5 days each year)
Mental health and wellbeing initiatives such as The Mindful Business Charter, Mental Health Champions and 1:1 session with an in-house professional
Talent referral bonus incentives
AG Excellence awards for the recognition of exceptional effort
Private medical and private dental insurance
Annual health screening
Voluntary critical illness cover
Annual discretionary bonus plan
Please note, should feedback not be received within 28 days due to the large volume of applications, unfortunately, your application has been unsuccessful. However, we may be in touch with similar relevant opportunities.