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Procurement Administrator

  • Location: Manchester
  • Salary: £25,000-£27,000 per year
  • Job Type:Permanent

Posted 20 days ago

  • Sector: Front-Line Talent
  • Contact: Jo Sanderson
  • Expiry Date: 15 October 2022
  • Job Ref: JS/19469 M

​Do you have an interest in the finance sector, and have a minimum of 2 years’ administrative experience?

Are you looking for a supportive role with the flexibility to work from the office for a minimum of two days a week?

I have an opportunity for a well organised person who wants to create a career in procurement.

Procurement Administrator

Supporting the Procurement team in contract administration, systems upkeep, query management and administrative exercises.

Procurement Administrator Responsibilities

 Acting as first point of contact for enquiries via a central inbox, providing support to stakeholders and external suppliers who require help in relation to procurement issues

 Liaising with winder Finance teams - accounts Payable, to ensure that payment issues are resolved, and administrative procurement processes are efficient

 Approving purchase orders for new vendors, co-ordinating between stakeholders, suppliers, and accounts payable to set up new vendors in the firm's systems

 Challenging non-conformance in the PO process, for example, where invoices are sent without a PO having been raised and working with the firm to resolve and improve

 Supporting with order queries including chasing suppliers for information on delivery dates; invoices and requests for quotations

 Maintaining the firm's supplier contract repository, and supporting the team with this upkeep, to ensure information is up to date and accurate

 Taking responsibility for accurate reporting from the team's systems, and the management of various reporting tools and alerts

 Submission of contracts for signature through the firm's DocuSign tool, in compliance with the procurement mandate

 Inputting contract documents and supplier information into relevant recording systems and maintaining auditable records

 Seek opportunities to maintain and enhance procurement processes and database records

Procurement Administrator Requirements

 Excellent communication skills, written and verbally

 Attention to detail and accuracy is key for this role

 Analytical, numerically astute, with strong problem-solving abilities

 IT literacy is a must - experience in Outlook, Word, PowerPoint, and Excel is essential

 Experience in using Power BI, ServiceNow, iManage, Purchase to Pay systems and HighQ would be advantageous

 Familiar working in a fast-paced environment is essential.

 Previous experience in a Procurement, Finance, or a Secretarial environment

 Previous experience in a legal firm would be advantageous

Benefits

 Flexible and agile working

 Life assurance & income protection

 Competitive employer matched pension contribution rate

 Health and wellbeing subsidy, up to £180 per year

 One day per year to volunteer

 Buy/sell holidays (up to 5 days each year)

 Mental health and wellbeing initiatives such as The Mindful Business Charter, Mental Health Champions and 1:1 session with an in-house professional

 Talent referral bonus incentives

 AG Excellence awards for the recognition of exceptional effort

 Private medical and private dental insurance

 Annual health screening

 Voluntary critical illness cover

 Annual discretionary bonus plan

Please note, should feedback not be received within 28 days due to the large volume of applications, unfortunately, your application has been unsuccessful. However, we may be in touch with similar relevant opportunities.