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Personal Assistant to CEO

  • Location: Birmingham
  • Salary: £26,500
  • Job Type:Contract

Posted 18 days ago

  • Sector: Front-Line Talent
  • Contact: Lucy Waddock
  • Expiry Date: 02 September 2022
  • Job Ref: LW/19387

12 Month FTC

35 Hours

Monday – Friday 9-5

Purpose

To provide personalised administrative support to the CEO and members of the senior management team in a well-organised and timely manner.

Role and Responsibilities

• To provide administrative services including diary management, booking meetings, planning events, organising travel and preparing travel itineraries, correspondence and prioritising emails for the CEO

• To ensure all correspondence and relevant materials are produced in a timely and accurate manner

• To co-ordinate, attend and take minutes for the CEO’s meetings and any other relevant meetings

• Remind the CEO of important tasks and deadlines

• To follow up on action points for the CEO as and when required

• Creation of weekly to-do lists and daily schedules for the CEO

• To provide high quality administrative support to the senior management team

• Booking of relevant company business travel which can include flights, transportation, and lodgings

• Creation of content for the company LinkedIn page

• Be a second point of contact for IT queries – solve simple IT problems and refer to IT support where necessary

• Assist with the organisation of the CEO’s personal commitments where necessary

• Assist with administrative support to Group Resources when necessary

Person Specification

• Organised and thorough approach to work

• Discretion and confidentiality

• Ability to work on own initiative with minimal supervision

• Ability to manage a heavy workload and at times, conflicting priorities

• Proactive

• Confident working with all levels of management

• Ability to work in a diverse team

• Ability to work under pressure to agreed deadlines and adapt to change

• Ability to handle confidential and sensitive material

• The flexibility to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs

Skills and Experience

• Proficient in all Microsoft Windows applications including Word, Excel, PowerPoint, and Outlook

• Excellent verbal and written communication skills

• Ability to produce minutes of meeting and draft/edit written documents and correspondence independently

• High attention to detail and highly organised

• Excellent time management

Benefits

• 25 days holiday

• Pension

• Life assurance

• Perks at work

• Sick pay

Please note, should feedback not be received within 28 days due to the large volume of applications, unfortunately, your application has been unsuccessful. However, we may be in touch with similar relevant opportunities.

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