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Company Secretarial Assistant

  • Location: Windsor
  • Salary: £45,000 per year
  • Job Type:Permanent

Posted about 1 month ago

  • Sector: Legal
  • Contact: Emilia Thomas
  • Contact Email:
  • Expiry Date: 02 October 2022
  • Job Ref: ET/19512

​An exciting opportunity has arisen for a Company Secretarial Assistant to develop a career within the wider Legal and Company Secretariat space in a large FTSE listed company.

The role provides company secretarial in the Secretariat team which has primary responsibility within the business for corporate governance, share scheme compliance and UK statutory compliance.

The primary area of accountability for this role is in relation to UK statutory company administration. However, other accountabilities include liaising with the Company’s share registrars to ensure that the share register is managed efficiently and effectively.

The role sits within the Legal, Regulatory Affairs, Ethics & Compliance and Secretariat Function (LRECS). LRECS focusses on providing a diverse and inclusive environment with a strong emphasis on wellbeing and delivering opportunities for growth and personal development. Coupled with the nature of the role itself, this opportunity therefore offers excellent scope for career progression into a wide variety of other future roles in the LRECS Function and beyond.

Key deliverables:

•Maintaining the ICSA Blueprint database, Companies House filings and the preparation of documents to ensure continued compliance with the Companies Act 2006 and other relevant legislation

•Drafting, circulating and filing of minutes for approval and signature in respect of subsidiary companies (e.g., appointment/resignation of directors)

•Assisting with the preparation and release of Stock Exchange Announcements

•Assisting with the arrangements for the Annual General Meeting

•Being a key member and providing support for the subsidiary statutory accounts process

•Overseeing and maintaining the filing and archiving systems.

•Preparing corporate information in support of project tenders.

•Document provision and execution, including the management of the Parent Company Guarantee register

•Recording all communications received from shareholders, liaising with the Group’s Registrars and drafting responses as appropriate

•Monitoring the Secretariat mailbox and taking appropriate action

•Participating in any other ad hoc projects and undertake any other duties assigned by the Head of Secretariat

Experience required:

•Some previous company secretarial experience gained within a UK listed company

•Graduate (or equivalent level of education

•First-class, confident PC skills (MS Office)

•Good command of English, both verbal and written

Key competencies:

•Confidentiality, conscientiousness and integrity

•Excellent attention to detail and extremely accurate

•Highly organised and able to multitask

•Enquiring, enthusiastic and disciplined attitude

•Demonstrates resilience

•A helpful, professional and pro-active attitude

•Good interpersonal and communication skills, with an ability to talk to staff at all levels

•Team player

Please note, should feedback not be received within 28 days due to the large volume of applications, unfortunately, your application has been unsuccessful. However, we may be in touch with similar relevant opportunities.