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Receptionist /Administrative Assistant

Salary:                 £120 per day F/T

Duration:             3 month contract            

Job Description:

The Role:

Essential functions may vary widely depending on the team and may include, but not limited to the following essential functions:

Responsibilities:

Reception Duties:
• Provide reception cover
• Take all incoming calls and redirect to the business
• Assistant with reception area and meeting rooms
• Assist with printing name badges
• Assist with registering guests
• Screening calls and taking detailed, accurate messages where necessary
• Assist with the distribution of incoming and outgoing post and couriers

Administration Duties:
• Maintaining filing systems including helping to maintain the office Intranet site
• Weekly stationery inventories to ensure all stock is up to date and ordering more when necessary
• Photocopying, scanning and filing all company documents
• Printing and processing orders from online shops
• Packing orders when required
• Helping with queries, requests for information and general administration duties
• Other tasks as assigned

EA Duties:
• Scheduling and calendaring meetings across time zones
• Providing planning support, briefing papers and research to support calendar activities
• Completing and submitting expenses in a timely manner
• Travel logistics – scheduling and booking travel using on-line travel tool, conference bookings
• Assisting with internal and external events
• Collaborating with the UK Administrative Assistants to ensure sufficient cover and overflow

Skills and Requirements:
• Good organizational and time management skills
• Excellent verbal, written, and interpersonal communication skills
• An interest in the technology sector and venture capital / private equity transactions
• Proficient in Microsoft Office, Excel and PowerPoint
• Excellent attention to detail
• Uses initiative
• Comfortable working both individually and as part of a team
• Confident with all Microsoft Office packages,
• Polite telephone manner