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Project Administration Analyst

Our client is ideally seeking an experienced PMO with a background in Wealth Management with very strong administration and minute taking skills.

Location:       City of London

Salary:           £157 per day

Duration:       10 months         

Job Description:

As a Project Analyst you will support the Lead Programme Manager with day to day activities across a dedicated Change Programme

The key requirements from Day One include:

  • Taking accurate minutes of key actions and decisions across all meetings,
  • Creating presentation packs for SteerCo’s and weekly meetings.
  • RAID log maintenance
  • Diary management.

The Key accountabilities:

1.Meeting Administration

  • Capturing actions and decisions at all meetings
  • Gathering updates from work stream leads and ensuring they can be sent to senior stakeholders
  • Maintaining the joint action log between the team and third party providers
  • Chasing updates for actions ahead of meetings

Meeting attendance will include:

  • Weekly Project meeting
  • Internal Steering Committee
  • Joint Steering Committee
  • Ad hoc design meetings
  • Weekly Provider meetings

2.Tooling Administration

Setting up access, creating new users, training others how to use them:

  • JIRA
  • Confluence
  • Smartsheet

3. Team Activities/ Diary Management

  • Co-ordinating team communication and programme meetings
  • Arranging recognition for the team such as team drinks, or awards

Required Skills and Experience:

  • Experience in wealth management is preferred so that the terminology is not new
  • Attention to detail and experience of excellent written communication (writing clear and concise minutes and action)
  • Immaculate organisation, often at times when a lot of activity is going on
  • Ability to self-prioritise tasks 
  • Ability to influence to get updates and decisions without taking a very direct approach (ability to judge current environment (as we may be in go live mode or testing) and react accordingly)
  • Ability to support PMO activities on multiple projects
  • Experience of plan and project management would be advantageous
  • Experience of working within an Agile environment (including running team stand ups) would be advantageous