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PMO Analyst

Duration: 6 month FTC

Salary: £40k pa (£20k for 6 months)      

Purpose of Job

As a PMO Analyst/Junior Project Manager, you will work across a dedicated Change Programme which has been created in order to deliver the re-platforming of both core back and front office systems. The purpose of the job is to work alongside the Programme Manager and the Head of the Project Management Office ensuring compliance with the Governance Framework and owning the overall Programme plan. A desire to learn about the programme, the business values & goals and to become an active member of the team is critical to this role in order to ensure delivery against the plan. Note this is not an admin only role and Wealth Management experience is preferable.

Planning

  • Creation and maintenance of overarching milestone plan – ensuring it is kept up to date and an audit trail on any slippages is documented
  • Maintaining the detailed plan, ensuring that activities past due date are raised through work streams and rationale added to explain any delays

Meeting Administration

  • Capturing actions and decisions at all meetings
  • Gathering updates from work stream leads and ensuring they can be sent to senior stakeholders
  • Maintaining the joint action log between the team and third party providers
  • Chasing updates for actions ahead of meetings

Meeting attendance will include:

  • Weekly Project meeting
  • Internal Steering Committee
  • Joint Steering Committee
  • Ad hoc design meetings
  • Weekly Provider meetings

Tooling Administration

  • Setting up access, creating new users, training others how to use them:
    • JIRA
    • Confluence
    • Smartsheet

Governance

  • Maintaining a RAID log for the project and ensuring it is relevant and up to date

Recruitment:

  • Supporting ad hoc recruitment activities, liaising with agencies, setting up interviews, pulling together job descriptions, providing feedback and vetting CV’s

Team Activities:

  • Co-ordinating team communication and programme meetings
  • Arranging recognition for the team such as team drinks, or awards

Skills and Experience:

  • Experience in wealth management is preferred so that the terminology is not new
  • Experience of plan and project management
  • Attention to detail
  • Immaculate organisation, often at times when a lot of activity is going on
  • Ability to self-prioritise tasks 
  • Ability to influence to get updates and decisions without taking a very direct approach (ability to judge current environment (as we may be in go live mode or testing) and react accordingly)
  • Ability to support PMO activities on multiple projects